OLSC Newcastle, Australia - By-Laws

 

In accordance with Official LFC Supporters Club (OLSC) requirements, the Official LFC Supporters Club OLSC Newcastle, Australia establishes the following By-Laws:

 

SECTION I – MISSION

 

1. OLSC Newcastle, Australia will represent Liverpool Football Club (LFC) in Newcastle and the Hunter

 

2. OLSC Newcastle, Australia will bring local supporters together through their love of LFC

 

3.OLSC Newcastle, Australia will protect and enhance the good name of LFC

 

4.OLSC Newcastle, Australia will organize high quality services and events for OLSC Newcastle members

 

5. OLSC Newcastle, Australia will promote, maintain, and value the history of LFC

 

6.OLSC Newcastle, Australia will communicate the views of OLSC Newcastle members to LFC

 

7.OLSC Newcastle, Australia will support LFC-related charitable causes and local charitable causes

 

SECTION II – REQUIREMENTS

 

1. All OLSC Newcastle, Australia members must follow Code of Conduct under Section III of these

By-Laws

 

2. OLSC Newcastle, Australia will not be run for personal financial gain

 

3.OLSC Newcastle, Australia will maintain a membership of at least 50 registered Branch members – with a minimum of 15 OLSC Newcastle, Australia members also holding an LFC Official Membership

 

4. All OLSC Newcastle, Australia members will live in Newcastle and Hunter Region

 

5. OLSC Newcastle, Australia will charge a membership fee of $15 and this fee covers

• Membership Card

• Member's Only OLSC Newcastle, Australia gifts

• 10% OFF at Ka-Fey Café ( Official Gameday Venue )

• Further discounts at other business partners

• Ability to Apply for Tickets through OLSC ticket allocation to Liverpool Football Club Matches at Anfield. Note: Tickets not guaranteed

• Invitations to Members-Only Events

As part of fundraising for local charities, an optional additional charge (currently $5) can be included with the payment of the membership fee.

                Note: Additions or removals from the above list, at the discretion of the Committee voted on at the Committee meeting prior to the start of the new season.

Should any changes be made to this, OLSC Newcastle, Australia will:

• Notify LFC and provide all details on membership fees, including documentation of membership fees and explanation on the purpose and use of the membership fees

• Provide a receipt to each OLSC Newcastle, Australia member paying a membership fee

• Revise By-Laws as needed

 

 

If OLSC Newcastle, Australia establishes a club bank account in the future , OLSC Newcastle, Australia will:

• Notify LFC and provide all details on the club bank account, including documentation of club bank account and explanation on the purpose and use of the club bank account

• Revise By-Laws as needed

 

6. OLSC Newcastle, Australia will use LFC trademarks, logos, or club crests in accordance with the full branding guidelines in the OLSC Policy that OLSC Newcastle, Australia signs up to and agrees to abide by each season.

 

7. OLSC Newcastle, Australia will establish a committee consisting of three (3) Executive Committee positions and up to four (4) Sub-Committee positions to ensure the fair running of OLSC Newcastle, represent LFC in an appropriate manner at all times, and be accountable to its membership.

 

8. OLSC Newcastle, Australia will have an Annual General Meeting for every season – date, time, and location to be determined by the current Committee

 

9. At the first Annual General Meeting, OLSC Newcastle, Australia will establish a set of By-Laws fit for the regulation and good management of OLSC Newcastle, Australia, Committee Meetings, and Annual General Meetings

 

10. Annual General Meeting minutes will be recorded and be made available upon request to all branch members and LFC. Meeting agendas will be drafted and distributed prior to the meeting start, Annual General Meetings will be open floor with any member having the right to raise any issue under OLSC Newcastle, Australia any other business

 

11. OLSC Newcastle, Australia will not share any personal (e-mail address, mailing address, phone number) or financial information with any outside third parties

 

12. Amendments to these By-Laws must be submitted and voted on at the Annual General Meeting – subject to a two-thirds majority vote

 

13. Each OLSC Newcastle, Australia Committee position will be subject to a two-thirds majority vote, serving a year’s term, and require re-election at the Annual General Meeting

 

14. Each OLSC Newcastle, Australia Committee nominee must meet the following requirements:

• Must have aCurrent Official LFC Newcastle, Australia membership (required by LFC)

• Must be willing and available to carry out their roles and responsibilities

• Must uphold the mission and abide by the By-Laws of OLSC Newcastle, Australia

• Must live in the Greater Newcastle and Lake Macquarie area

• Must be prepared to commit to attending at least two-thirds of scheduled Committee meetings for their tenure; and

• Must give a commitment to regularly attend events to help with organisation and setup.

 

 

SECTION III – BECOMING AN OFFICIAL MEMBER

1.  Membership of the Official LFC Supporters Club – Newcastle, Australia is open to anyone who supports Liverpool FC that lives in, or is connected to, Newcastle, Australia, and is committed to the vision and values of the supporters club, as stated on the home page of our website.

2. Official Membership of the supporters club will begin as soon as the Online Membership Registration Form has been completed and the membership fee has been received.

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SECTION IV – CEASING TO BE AN OFFICIAL MEMBER

1. Any member who has not renewed their membership by the expiry date of their existing membership will no longer be an Official Member of the Supporters Club. Reminders to renew membership will be sent in advance of existing memberships expiring.

2. Any behaviour, in person or online, that is deemed offensive or brings the Official LFC Supporters Club Newcastle, Australia or Liverpool Football Club’s reputation into disrepute may result in suspension or expulsion from the supporters club, including breaches of the club’s Equal Opportunities Policy (see below. The supporters club's Disciplinary Policy forms part of the governance documents of OLSC Newcastle, Australia and is available to all members upon request by emailing olscnewcastleaus@gmail.com

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SECTION V – EQUAL OPPORTUNITIES POLICY

1. Official Liverpool Supporters Club - Newcastle, Australia will not discriminate, or tolerate any discrimination from its members, on the grounds of age, disability, gender reassignment, marital status or civil partnership, pregnancy and maternity, political beliefs, race, religious beliefs, sex or sexual orientation.

2. If you have any disabilities or special needs that you think we should be aware of so we can make our events more accessible and inclusive please notify the Chair of the Management Team by emailing olscnewcastleaus@gmail.com so we can make any reasonable adjustments to ensure we meet your needs - this information will be treated in the strictest confidence.

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SECTION VI – CLUB CONSTITUTION & POLICIES

1. Official Liverpool Supporters Club has a ‘Constitution’ (governing document) and a range of policies, listed below, that detail how it will conduct its business. Should you wish to receive an electronic copy of any of these policies by email please contact the Chair of the Management Team by emailing olscnewcastleaus@gmail.com

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SECTION VII - CURRENT POLICIES

Anfield Ticket Draw Policy & Procedure, Data Protection Policy, Disciplinary Policy, Equal Opportunities Policy (see pt.3), Financial Control Policy

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SECTION VIII - MATCHDAY EVENT TICKET FAIR USE POLICY

1 You must not register Official Member Tickets for non-members.

2 If you are booking tickets for other Official Members, please check they have not already booked a ticket. Please also be careful not to book your own ticket twice - it creates unnecessary admin for our team if people are double-booked and will deny another member of our community access to the event, and it saves our team the task of deleting duplicate tickets.

3 You must enter the individual name, email addresses and membership numbers for each member you are registering a ticket for.

4 If you book a ticket and realise you cannot make the event, please contact the Committee immediately so the ticket can be utilised if possible. The Committee will advertise the availability to other interested members.

Priority for Allocation of Tickets

Due to the limited numbers of games available to the membership (currently 5 games each half of the season), a priority is required in case of multiple requests for tickets. The order of priority is:

• Multi-year membership of OLSC;

• Current membership – ie a member prior to ticket application;

• New member – ie membership post ticket application

Additionally, Members can apply for multiple games, but in the event of oversupply, members will be entitled to a single game of their preference. The Committee will have final say over the nominations to ensure the most equitable result for the majority of Members.

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SECTION IX - LIABILITY DISCLAIMER

1 Official Liverpool Supporters Club - Newcastle, Australia and Liverpool Football Club do not accept any liability for the loss or damage of member’s possessions or for any physical injuries sustained by members while attending any event hosted by OLSC Newcastle or Liverpool Football Club.

 

 

SECTION X – CODE OF CONDUCT

 

While OLSC Newcastle, Australia members bring diverse opinions on all aspects related to the business of OLSC Newcastle, Australia, we are committed to respecting each other and reaching a consensus on all matters. We are determined to act justly, and are bound by these By-Laws, to deliver outcomes that are in the best interests of everyone associated with OLSC Newcastle, Australia. All OLSC Newcastle, Australia  members are part of LFC’s Official LFC Supporters Club Branch Network and, therefore, must uphold the values and good name of LFC. Branch Name members are expected to be exemplary representatives of LFC and as such are asked to follow this Code of Conduct. All members shall treat fellow LFC supporters as well as supporters of other football clubs with courtesy and respect. No supporters shall threaten another football fan or sing offending chants toward other supporters. No member shall degrade or commit an act of violence on any other person while attending matches at Anfield, Away Matches or any other OLSC Newcastle, Australia event. Any violation of the Code of Conduct by a OLSC Newcastle, Australia  member could result in the expulsion from OLSC Newcastle, Australia .

 

 

SECTION XI – EXECUTIVE COMMITTEE STRUCTURE

 

OLSC Newcastle, Australia will be comprised of the following roles and shall make up the Executive Committee (EC) and subcommittee, with the expected duties and responsibilities:

 

Committee Composition

The Committee shall consist of three (3) elected Executive Committee positions: Chairman, Secretary and Treasurer. In addition, there shall be no more than four (4) Sub-Committee positions.

Where nominations for either the Executive Committee or Sub-Committee exceed the available positions at an Annual General Meeting, the positions shall be determined by a secret ballot of financial members present and eligible to vote at the meeting. Candidates receiving the highest number of votes shall be elected until all available positions are filled.

 

  

 a. Chairman – to be elected each year at the AGM

i. Ensures that all active members act according to these by‐laws and in accordance with reasonable standards expected of all supporters

ii. Stimulates activities within the organization to support the mission of OLSC Newcastle, Australia

iii. Has final tie‐breaking vote of the Organisational Committee on any issues that require a committee vote iv. Is a voting member of the Board of Directors

 

 b. Secretary – to be elected each year at the AGM

 i. Organises and schedules committee meetings

ii. Writes meeting agendas and records meeting minutes

iii. Maintains membership records

iv. Keeps all written records and files for OLSC Newcastle, Australia

v. Is a voting member of the Board of Directors

 

c. Treasurer – to be elected each year at the AGM

i. Maintains all checking account documentation

ii. Maintains all expenditure records

iii. Issues receipts to all paying members

iv. Provides the current balance sheet to the secretary at least two weeks prior to the AGM

v. Is a voting member of the Board of Directors

 

The following roles shall make up the Sub Committee and will be allocated at or after the AGM by the Executive Committee:  The four Sub-Committee positions shall be elected at the AGM. Following the AGM, the Executive Committee may allocate specific portfolios and responsibilities to those elected members.

 d. Event Coordinator – to be named by the Chairman

i. Schedules all official OLSC Newcastle, Australia events

ii. Work closely with Pub Liaison to ensure proper venue for events is secured

iii. This role may be held by someone with another role in the Organisational Committee, but is NOT a voting member of the Board of Directors

 

e. Website/Social Media Coordinator – to be named by the Chairman

 i. Updates and maintains all content on OLSC website.

ii. Responsible for maintaining all social media content and keeping it current, including Facebook and Twitter.

iii. This role may be held by someone with another role in the Organisational Committee, but is NOT a voting member of the Board of Directors

 

f. Memberships – to be named by the Chairman

i. Responsible for maintaining all memberships current and new.

ii. Coordinate the preparation and distribution of membership packs and membership cards.

iii. This role may be held by someone with another role in the Organisational Committee, but is NOT a voting member of the Board of Directors

 

G. Community liaison – to be named by the Chairman

i. Coordinates any philanthropic efforts undertaken by OLSC Newcastle, Australia

ii. This role may be held by someone with another role in the Organisational Committee, but is NOT a voting member of the Board of Directors

 

H. Additional Roles – to be named by the Chairman and defined by the Committee.   Any additional roles that result in increasing the number of persons serving on the Committee shall require an amendment to these by‐laws.

 

 I. Changes – In the event that an elected member of the EC needs to resign or be removed for any reason, the Chairperson shall name their successor until the permanent replacement can be voted on at the next AGM (if required).  If the Chairperson needs to be replaced, then the current Secretary shall fill that void and name an interim Secretary.

 

The rules contained in the current edition The Official Liverpool FC Supporters Club Policy shall be the parliamentary authority for all matters not specifically covered in these bylaws and standing rules.